Throughout the day I receive a constant deluge of emails from numerous sources. Many of those emails are spam. From the remaining collection, some missives can be ignored until I have a free moment while others need an immediate response.
The thing is, I don’t always have time to reply to that email as soon as it comes in. When I’m in the writing zone, my attention can often become quite laser-focused and I forget to do things like check email.
However, some of my contacts expect an almost immediate reply (otherwise they get antsy). For the recipients, I create a rule that sends an auto-reply to let them know I’ve received their communication and will reply as soon as possible. Fortunately, Apple Mail makes that feasible with the help of rules.
Let me show you how to use Rules to create an auto-reply response for those contacts who need to know you’re not ignoring them. The process is quite easy and can be taken care of in a couple of minutes.
Creating your auto-reply rule
What you’ll need: To create an auto-reply rule, you’ll need a running instance of Apple Mail (I’ll be demonstrating on MacOS Ventura 13.4) and at least one email account configured. That’s it. Let’s create that first rule.
With the auto-reply rule in place, any time that contact sends you a message, they will receive an auto-reply informing them of the message text you added to the rule. This is a great way to ensure those VIP contacts know that you’ll get back to them as soon as possible. Use this feature wisely and it will help keep those who need to hear back from either getting concerned or bombarding you will follow ups.
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